Purchasing+and+Ordering+Process

=Consolidators/Vendors=
 * We will order the bulk of our educational resources from the consolidators/vendors below.

****ISS** Below are a list of discount educational vendors that work with ISS along with some important factors to consider when ordering from North American vendors. Please complete the ISS Capital or Recurrent Template. Please note that one template has to be completed for each vendor.
 * The vast majority of our overseas orders (capital, recurrent, stationery) should be placed with ISS. This means that most of our orders should be placed with North American vendors. The consolidation services that ISS provides are pretty good and, with support from the US Embassy, ISS shipments clear customs fairly quickly. In addition, we do not have to pay customs on goods.





Novel Idea **You may order texts, books, and educational materials from Europe that are not available in North America. **Please complete Novel Idea Template and place in Recurrent Folder in Overseas.**

You may order other specialized educational materials (specialized tools, equipment, etc.) from Europe that are not available in North America. **Please complete the UK Order Template Capital or Recurrent and place in Overseas Folder.**
 * Equip My School**

You may order products (stationery, etc) locally as well. **Please complete the Local Order Template Capital or Recurrent and place in local folder**.
 * Local Orders**

=Capital and Recurrent= An item is considered a **capital expense** if it has a value of over $250.00 and has a life expectancy of several years. The depreciation of capital expenses can also be "written off". Examples of capital items are: furniture, computers, multi-media equipment, etc. **Printed materials are not capital items.**

An item is considered a recurrent expense if it is a consumable and cannot be "written off". Examples of recurrent items are as follows: stationery, textbooks, library books, workbooks, etc.

=Library= Please submit the following requests (that support your curriculum) to Ilana for consideration:
 * Newspapers and magazines
 * books/reference books
 * on-line databases
 * Professional magazines
 * Library supplies

Please check in with Ilana about videos or CD ROMs you plan to order to ensure that there is no duplication.

=Technology= Hardware (computers, projectors, screens, and peripherals) will come out of the whole-school technology budget. Please submit any requests in writing to Jan under the folder entitled IT Requests.

Technology that is specific to your department (software, graphing calculators, etc.) will come out of the Dept budget. Please consult the IT Dept (for the purpose of compatibility) before ordering the software.

=Furniture= Furniture will not come out of your Dept budget unless it is specialized and can only be used by your Dept. Please submit requests for furniture (chairs, desks, etc.) in the folder entitled Furniture Requests.